Web Policies

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About Us - General information about the organization, its brief history, area of operation, few general photographs of the organization, Its addresses and location etc.
Organization Structure – If any organization/Dept., which does not have a highly confidential structure, wishes, it can put its organization structure with the names and designations of all its officers and their responsibilities in a hierarchical manner.
Main objectives and responsibilities – Under this topic the objective of the organization, working of the organization, their activities in detail, Experience in the field and major achievements can be put. The services that a organization provides
Basic Statistics – Basic statistics of the organization, showing its previous years records can be put in a tabular or graphical form.
Rules & Regulations/Acts/ Policies – The organization’s rules, acts and its policies, which it wants to make public, can be published.
Forms, Terms and Conditions, Procedures etc. – All the procedures to follow in order to get some work done through the department and related documents, the forms which people need to fill in order to interact with the department/ organization can be put on the web. This makes it convenient for the public to download all the forms and procedures/ Terms and conditions sitting at home and avoiding visits to the office. This information should be put in a read only format so that the users can not edit the documents after downloading.
Tenders – The organisation/department can release all its tender notices on the Internet using its own website. These notices should also be put in read only format to avoid misuse.
News – Latest news/Circulars or press clippings released by the organization, can be put under this topic. This part has to be updated on a regular basis to keep the latest information on the web.
What’s New – The latest happenings in the organization can be put on a regular basis. This can involve announcement of a new scheme or a plan etc.
Contact us – Any contact address of the organization including its postal address, E-mail address and telephone numbers can be given. Or alternatively an organization can put a predefined form on the web which people who browse the site would fill and the information filled there will automatically come to a predefined E-mail address which can be replied back. This makes a good interface between the public and the department/Organization.

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First point to note here is that only the information which is not confidential or which will not cause any harm to the organization if made public should be published. Few basic things which every department can put on the web are:

This is a very important decision to make while creating a web site for the organization. A few points, which should be considered, are:

Security consideration is a very important issue as a less secure server can be hacked from outside and the websites hosted on the server can be disfigured or the contents can be changed by some mischievous elements causing harm to the organization. It must be made sure that the server administrators have taken necessary steps to restrict unauthorized access to the webserver.

Link Speed and server speed

The server should be connected to the internet through a high bandwidth link. At least 128 Kbps link is recommended. The server in itself should also be a high performance server as per the international standards.

Updation time and updation limits

Minimum time should be required to make any updations in the website.
And unlimited updations should be allowed as the contents of the pages can be changed any time and any number of times.

Server should be able to host enormous amount of information without affecting its own performance.

Server should be operational 24 hours a day always. As frequent breakdowns on the server end makes the websites unavailable.

Facilities available on the server.

Server should provide facilities to host vast variety of web applications e.g static pages, interactive pages, hit counters, feed back forms, streaming audio, streaming video, Java technology, ASP, JSP etc.

Whether all the requirements of the organization are fulfilled or not.

The organization should check whether the pages are hosted as per organization’s own specifications and all the requirements are fulfilled to their full satisfaction.

The cost of hosting and regular updations should be considered and compared.